This position is responsible for the administrative functions and duties of Transcat's Human Resources department. The Onboarding and HR Administration Specialist is expected to have strong attention to detail, organizational, and time management skills. Excellent administrative, communication, and computer skills with the ability to multitask and adapt in a fast-paced environment are essential for success.
Onboarding:
Manage the full onboarding process for new hires
Provide support to new employees in connection with onboarding
Facilitate any pre-employment or pre-access criminal background reports, drug screens, and related clearance letters
Coordinate, schedule, and administer new employee orientation sessions
Manage new employee 401(k) rollovers
Schedule new employee check-ins for all employees with the Employee Relations Manager
HR Administration:
Generate and prepare HR reports as needed
Oversee the administration of Transcat's Company Store and process invoices for department purchases and expenses
Develop and maintain a shared HR calendar outlining all responsibilities of the HR team
Conduct regular employee maintenance in Transcat's HR systems (e.g., UKG, iCIMS, iLearn)
Assist with the administration of employee benefits programs
Support development and administration of employee experience programs and initiatives, such as our 3C Recognition Awards, years of service awards, and life event gifts (e.g., newborn, get well, and sympathy gifts)
Support and manage employee event planning
Sort incoming department mail
Complete special projects related to HR policies and programs
Manage the full offboarding process for exiting employees
Other duties as assigned
Required:
Two or more years' office administration or coordination experience
Ability to handle confidential information with discretion
Exceptional organizational skills and attention to detail
Strong problem-solving skills and a proactive approach
Strong MS Office skills
Excellent written and oral communication and interpersonal skills
Preferred:
Associates degree preferred
Previous experience with HRIS system preferred
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Transcat is an equal opportunity employer and prohibits discrimination on the basis of any protected status. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, domestic violence victim status, gender identity, genetic predisposition or carrier status, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a protected veteran or as a member of any other protected group or activity.
We will make reasonable accommodations for individuals with disabilities to enable them to perform the essential functions of this position unless to do so poses an undue hardship on the organization or a direct threat to health or safety.
All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.
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