Job Description

Job Description

CEIS | Rayne is currently looking for admin assistant for one of our top clients in Las Vegas, Nevada. This is an on-site role requiring you to be in the office as well as potential visits to client project sites.

Admin Assistant

Schedule - Monday to Friday, 40 hours a week

Software - SharePoint, UDrive, Asite (RFIs, schedule, everything is located in these)

Key purpose - This person is responsible for upholding all contractual obligations made by suppliers/vendors to CEIS's Client who will be performing work on our Clients Project. You will be maintaining all deliverable dates in order to ensure contract agreements.

Responsibilities would include

• Manage all project related documentation, including submittals, transmittals, drawings, specifications, contracts, reports, and correspondence
• Ensure that all documentation is accurate, up-to-date, and easily accessible to all project team members (VIA share drive or ASITE as directed by PM)
• Develop and maintain project filing systems and document control procedures
• Coordinate with project team members to ensure that all documentation is reviewed and approved in a timely manner
• Distribute documentation to project team members as required
• Maintain a log of all project-related documentation and ensure that all documentation is properly tracked and accounted for
• Prepare reports on document control activities as required
• Ensure that all project-related documentation is properly archived

Preferred Qualifications

• Bachelor's degree in a related field
• Proven experience as a Document Controller in the construction industry
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office, particularly Excel and Word
• Familiarity with document control software and systems
• Knowledge of construction industry standards and procedures
• Ability to work independently and as part of a team
• Strong problem-solving skills and ability to work under pressure

Minimum Qualifications

• Minimum 2-3 year of relevant experience required.

CEIS | Rayne is an award-winning Recruitment Agency Focused on Supplying Niche candidates across multiple industries. We work with some of the largest companies on the Fortune 100 List as well as many small to mid-size companies. Our consultants and contracted employees work across the United States. We have offices in TX, LA, NM, VA with more to come in the future.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Job Tags

Similar Jobs