Job Description

Job Description

Job Description

The City of Tomball is accepting applications for a Part-time Historical Archivist . This position will perform professional archival and/or records management work involving the evaluation, inventory, and processing of local government records. Accesses and arranges documents of archival significance and responds to service requests for retrieval and use of such materials.

Job Title Part-time Historical Archivist

Reports To City Secretary

Positions Supervised None

Education and Experience – An equivalent combination of education, training and experience will be considered, as follows:

• Two years of related work experience and a high school level education; or an equivalent combination of experience and education.
• Preferred: Experience in conservation/preservation related functions for library, archival or special collection materials and/or background or degrees in History, Archives, Library Science, Education or other related fields.
• Paid or volunteer experience in a library, museum, or historical society setting will be considered and should be detailed in the application.

Part -Time Historical Archivist role within the big picture of the City's overall success:

Performs professional archival and/or records management work involving the evaluation, inventory, and processing of city historical records. Accesses and arranges documents of archival significance and responds to service requests for retrieval and use of such materials.

This position is part of a dynamic partnership with the Harris County Public Library and Lone Star College – Tomball Campus. The selected candidate will work collaboratively across locations, maintaining a flexible schedule that includes up to two days per week at the Library/College campus. Tomball City Hall will serve as the primary office location, supporting strong teamwork and interagency coordination.

Part -Time Historical Archivist functions include, but are not limited to the following:

• Collect, index, and process incoming physical and digital materials according to established standards, policies and procedures. Includes accessioning, arrangement and description, processing, preservation, and preparation of finding aids.
• Prepare collections for preservation digitization.
• Metadata entry projects such as material descriptions and add supplemental descriptions to existing digital collections.
• Provide research and scanning support for request fulfillment.
• Shelve and assist in stack maintenance; retrieve material for research purposes.
• Ensure appropriate access to the collections in compliance with policies and applicable regulations and restrictions.
• Inventory and catalog physical and digital records.
• Develop and maintain archival systems (both digital and manual)
• Ensure compliance with records retention laws (e.g., Texas Local Government Records Act)
• Respond to internal and public records requests professionally
• Preserve historically significant documents and facilitate historical research
• Coordinate with the City Secretary on records lifecycle and destruction schedules
• Other duties as assigned

Success Framework: The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role:

• Experience processing electronic and paper-based records.
• Experience producing finding aids.
• Experience providing reference services.
• Basic computer literacy; knowledge of MS Word and Excel and similar programs
• Excellent attention to detail
• Strong work ethic and organization skills
• Ability to communicate effectively.
• Ability to carefully handle fragile materials.
• Ability to reach overhead, climb on stools/ladders, lift up to 40 lbs.
• Ability to work independently and as part of a team.
• Empowered to ask questions as needed.

Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job:

The position requires working in an office environment where there are a few physical discomforts such as dirt and dust. The ability to lift boxes up to 40lbs., may be necessary in the course of normal duties.

Two years of related work experience and a high school level education; or an equivalent combination of experience and education.

SALARY :

• Hiring Range: $19.14 - $20.10
• Salary Range: $19.14- $28.72

** Starting salary is dependent on experience and qualifications **

Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race, Color, National Origin, Sex, Religion, Age or Disability in employment or the provision of services.

* The City of Tomball offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request accommodation at any time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes.

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